Privacy Policy

This site is owned and operated by The Stanley Foundation (d/b/a The Stanley Center for Peace and Security). Your privacy offline and online is of the utmost importance to us.

Because we gather certain types of information about our users, we want you to fully understand our Privacy Policy (“Policy”) and the terms and conditions surrounding the capture and use of that information. This privacy statement discloses what information we gather and how we use it, all of which comply with common Web standards.

In particular, our privacy policy is in accordance with current European data law, known as the General Data Protection Regulation (GDPR), which took effect on May 25, 2018.

Who We Are

The Stanley Center for Peace and Security partners with people, organizations, and the greater global community to drive policy progress in three issue areas—mitigating climate change, avoiding the use of nuclear weapons, and preventing mass violence and atrocities. The center was created in 1956 and maintains its independence while developing forums for diverse perspectives and ideas.

What Does “Personal Information” Mean?

Personal information is any information about you that identifies you or by which your identity may be reasonably determined.

What Personal Information Is Collected

The Stanley Foundation gathers and tracks two types of personal information about users:

  • Information that users provide through optional, voluntary submissions. These include voluntary submissions to receive our electronic newsletter, online magazine, policy briefs, and other reports; participation in our events or in surveys; and certain submissions related to travel arrangements, expense reimbursements, or other payments.
  • (Web site only) Information The Stanley Foundation gathers through aggregated tracking information derived mainly by tallying page views throughout our sites. This information allows us to better tailor our content to readers’ needs and to help us better understand the demographics of our audience. Under no circumstances does The Stanley Foundation divulge any information about an individual Web-site user to a third party.

The Stanley Foundation gathers user information in the following processes:

  • Information submitted by individuals through our Web site.
  • Information given directly to our staff or representatives in a nondigital format.
  • Information given to our organization that relates to events in which we present or participate.
  • Information we find on our organizational social media page(s).

The Stanley Foundation may collect more information about Data Subjects—like name, gender, or social media activity—by searching the Internet or querying third parties. The Stanley Foundation only collects data that’s publicly available or provided by a third party according to its terms of use. This information helps The Stanley Foundation provide Data Subjects with information tailored to their interests.

You can submit your resume and other information by e-mail to apply for a job with us. We use the information you submit only to evaluate your qualifications and to contact you regarding possible employment.

For European Data Subjects, our legal basis for collecting this information is “Consent of the Data Subject” under Article 7 of the GDPR.

For Data Subjects who may be interested in our publication(s) and updates, the following information may be collected:

  • Name
  • Organization
  • Title
  • Department
  • Address
  • City
  • State
  • Country
  • Zip code (or equivalent)
  • Phone numbers
  • E-mail addresses

For Data Subjects being reimbursed for expenses by our organization, the following information may be collected:

  • Name
  • Organization
  • Title
  • Department
  • Address
  • City
  • State
  • Country
  • Zip code (or equivalent)
  • Phone numbers
  • E-mail addresses
  • Name on account
  • Bank name for account
  • Bank address for account
  • Bank SWIFT code
  • IBAN
  • Account number

For Data Subjects being paid for services by our Organization (for example, for honoraria or consulting), the following information may be collected:

  • Name
  • Organization
  • Title
  • Department
  • Address
  • City
  • State
  • Country
  • Zip code (or equivalent)
  • Phone numbers
  • E-mail addresses
  • Name on account
  • Bank name for account
  • Bank address for account
  • Bank SWIFT code
  • IBAN
  • Account number
  • Social Security Number
  • Federal tax ID

For Data Subjects traveling to our events, if our organization is handling your travel arrangements, the following information may be collected:

  • Name
  • Organization
  • Title
  • Department
  • Address
  • City
  • State
  • Country
  • Zip code (or equivalent)
  • Phone numbers
  • E-mail addresses
  • Twitter
  • Skype
  • Assistant information
  • Job history
  • Name on passport or government ID
  • Passport number
  • Passport expiration date
  • Passport country of issue
  • Birth date
  • Frequent flyer information
  • Global entry number
  • Dietary requirements

How Personal Information Is Used

We use your personal information to fulfill the objective(s) stated within the consent we secure from Data Subjects when collecting their personal information. In addition, The Stanley Foundation uses the information gathered in our log files to help us understand and evaluate our audience. By analyzing our logs, we can better understand which features of our Web site work well and which features may not. It also helps us evaluate how well we are reaching our audience. The information gathered is never shared with any other company or organization unless we first obtain your consent for such sharing. It is used exclusively by The Stanley Foundation.

Do We Share Your Personal Information With Others?

Your personal information may be shared with (a) employees of our organization in order to fulfill the objectives or goals stated in the consents we obtain when collecting your personal information, (b) vendors we use to fulfill the objectives or goals stated in the consents we obtain when collecting your personal information, (c) third-party organizations authorized by you to receive your personal information, such as hotels, airlines, and others where we seek to assist with travel reservations, and (d) vendors or other entities that may be involved in addressing amounts owed by the foundation to you or by you to the foundation.

Do We Share Your Personal Information With Others Outside Your Region?

For Data Subjects residing in the European Union, the people and organizations receiving your personal information from us in accordance with your consent may be processing it outside of your region. The legal basis under GDPR for this transfer is Article 49, Section 1(a) “Consent of the Data Subject.”

How Do We Keep Your Personal Information Secure?

We take all reasonable precautions designed to safeguard personal information that is collected or used by us from loss, misuse, unauthorized access, modification, or disclosure. To ensure that your personal information is secure, we employ several means, including:

  • External and internal premises security.
  • The requirement for all employees to enter into a nondisclosure agreement.
  • Computer firewall protection.
  • Restricted access to personal files and information.
  • Computer maintenance to prevent unauthorized access.
  • Document handling and shredding procedures with respect to personal information.
  • Limiting access to your personal information.

What Are Your Rights?

Subject to certain limitations on certain rights, you have the following rights in relation to your information, which you can exercise by writing to us at Attn: Privacy, Stanley Foundation, 209 Iowa Avenue, Muscatine, IA  52761, United States or sending an email to [email protected]: to request access to your information and information related to our use and processing of your information; to request the correction or deletion of your information; to request that we restrict our use of your information; to receive information which you have provided to us in a structured, commonly used and machine-readable format (e.g. a CSV file) and the right to have that information transferred to another data controller (including a third party data controller); to object to the processing of your information for certain purposes; and to withdraw your consent to our use of your information at any time where we rely on your consent to use or process that information. Please note that if you withdraw your consent, this will not affect the lawfulness of our use and processing of your information on the basis of your consent before the point in time when you withdraw your consent.

In accordance with the GDPR (77), you also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or of an alleged infringement of the General Data Protection Regulation.

If you need further assistance regarding your rights, please contact us at [email protected], and we will consider your request in accordance with applicable laws.

How Long Do We Store Your Information?

Our organization stores your information only as long as it is allowed under applicable laws and regulations.

How Do You Access the Personal Information We Store?

Should you wish to access your personal information, e-mail us at [email protected].

We will handle all requests as quickly as possible (and within any timelines imposed by applicable laws and regulations) and provide that information to you. Some requests may take longer depending on the nature of the request.

Children

We appreciate the importance of taking additional measures to protect children’s privacy. We will never knowingly request personally identifiable information from anyone under age 16 without requesting parental consent.

 

E-mail Policy

In some sections of our site, we may ask for personal information, such as your name, mailing address, and e-mail address. If you are under 16, you must have a parent’s consent to provide this information. Information gathered in any section will not be shared outside The Stanley Foundation.

Our e-mail outreach is permission based. If you received a mailing from us, our records indicate that (a) you have expressly shared this address for the purpose of receiving information in the future (“opt-in”) or (b) you have confirmed your participation in an event or otherwise have an existing relationship with us.

We may use the e-mail address you have provided to send promotional e-mails about new publication releases or events we think you may find interesting.

If you believe you have received unwanted, unsolicited e-mail sent via our system or purporting to be sent via our system, please forward a copy of that e-mail with your comments to [email protected] for review.

Each e-mail we send contains an easy way for you to cease receiving e-mail from us. If you wish to do this, simply click on the “Unsubscribe” link at the bottom of any e-mail, or contact [email protected].

Surveys

The Stanley Foundation may occasionally conduct user and post-event surveys to better target our content to our audience. We never share any of this information about specific individuals with any third party.

 

Web Site Usage Tracking

Web Server Log Files

The Stanley Foundation’s Web server, like most servers, collects information about visitors and stores them in log files. This information is gathered and stored each time the site is accessed.

Information Not Collected from Simple Web Site Use

  • Visitor’s name
  • Address
  • Phone number
  • Credit card numbers
  • Other personal or personally identifying information

Information Collected from Simple Web Site Use

  • Internet Protocol address (IP address) of machine that accessed our Web site
  • Date of visit
  • Time of visit
  • Path taken through our Web site
  • Browser used
  • Files downloaded or viewed
  • Time spent on each page (including time spent listening to audio files)
  • Errors encountered

Most Internet service providers (ISPs) use a dynamic form of assigning IP addresses. This means a visitor often has a different IP address each time he or she visits The Stanley Foundation site. Many other ISPs (such as AOL) use proxy servers that further protect the anonymity of visitors.

Web Site—Cookies

Sometimes, The Stanley Foundation’s sites use a “cookie” to more accurately track your visit. This is a small file stored on your computer that uniquely identifies your machine. No personal information is stored in a cookie. If you do not wish to accept a cookie from The Stanley Foundation’s servers, you can adjust the settings in your browser accordingly. Refusing to accept a cookie does not affect how the site works.

Web site—Web Beacons

When we send you e-mails, we may include a Web beacon to allow us to determine the number of people who open our e-mails. When you click on a link in an e-mail, we may record this individual response to allow us to customize our offerings to you. Web beacons collect only limited information, such as a cookie identifier, time and date of a page being viewed, and a description of the page on which the Web beacon resides (the URL). Web beacons can be refused when delivered via e-mail. If you do not wish to receive Web beacons via e-mail, you will need to disable HTML images or refuse HTML (select “Text only”) e-mails via your e-mail software.

Third-Party Service Providers

We may employ other companies and individuals to perform functions on our behalf. They have access to personal information needed to perform their functions but do not have permission to use it for other purposes.

Changes to This Privacy Policy

We monitor regulations, policies, and procedures to ensure that we are up to date with changes in the law and market practices. As a result, we will change this privacy policy from time to time.

Complaints about Breaches of Privacy

If you believe we have wrongfully disclosed your personal information or have breached this privacy policy, you may lodge a complaint with us by writing to:

By mail
Attn: Privacy
Stanley Center for Peace and Security
209 Iowa Avenue
Muscatine, IA  52761

By e-mail
[email protected]

We will respond to you within 30 days of receiving your complaint outlining what we have done or will do in response to your complaint or explaining why we believe there is no breach of our policy or the law.

Last reviewed September 20, 2019.